Board Positions

Board Positions is where you manage your club's leadership positions — President, Treasurer, Secretary, and any other offices you track. Each position can be assigned to a member, display on your website's Board page, and include position-specific contact details.

Creating or editing a position

Go to Board Positions under Club Management.
Click Create or open an existing position.
Enter the Title (President, Vice President, etc.).
Add a Description if it would help visitors understand the position.
Assign the Member who currently holds the position (searchable — start typing their name).
Add a Permanent Email if the position has a club-owned email address (like [email protected]).
Add Extra Info for anything else that should appear below the contact details (HTML is allowed — useful for office hours, committee notes, or profile links).
Fill in Board Position Contact Information if the position uses contact details different from the assigned member's profile.
Leave Active on if the position should appear on the website.
Save.
Drag positions into the display order you want — the list supports drag-and-drop.

Board positions and the Board role

These are two different things:

Board Positions are the offices you define here.
Board is a built-in system role used for access control (board-restricted pages and documents).

Clubistry manages the connection automatically: when you assign a member to a board position, the Board role is added to their account. When their last board position is removed, the Board role is removed too. You don't need to manage the Board role separately.

How contact details are chosen

When displaying board positions on the website, Clubistry uses a fallback order:

Email: Permanent Email → Position Email → Member's email (if the member allows it on the board page)

Phone: Position Phone → Member's phone (if the member allows it)

Address: Position address fields → Member's address (if the member allows it)

These checks use the member's board privacy settings (show_email_board, show_phone_board, show_address_board), which are separate from roster privacy settings. If expected contact details are missing on the board page, check the member's privacy settings on their profile.

Vacant positions

If a position is temporarily vacant, you can leave Member blank and keep the position active. It will still appear on the Board page — just without an assigned person.

Tips

Use clear, consistent titles.
Use Permanent Email when you don't want the visible contact address to change with each new officer.
If a position should be hidden temporarily, turn off Active instead of deleting it.
Review member board privacy settings if expected contact details aren't showing.