Board Positions

Use Board Positions to manage the leadership positions you want to track and display on your website.

What Board Positions is for

Each board position record can store:

the position title, such as President or Treasurer
the member currently assigned to that position
optional position-specific contact details
the display order for board-related website sections
whether the position should appear in board-related website displays

Helpful details:

board positions are the source list used by the Board of Directors Page section
keeping this list current helps your board-related pages stay accurate

Where to manage Board Positions

In the Club Management Portal, go to Board Positions.

Fields you will use

Title

Use Title for the name of the position.

Examples:

President
Vice President
Secretary
Treasurer

Description

Use Description for a short explanation of the position.

Helpful detail:

this description can appear in board-related page sections that display board positions

Member

Use Member to assign the current position holder.

Helpful details:

the field is searchable, so you can start typing the member's name
you can remove the current selection with the X
when you assign a member to a board position, Clubistry automatically adds the system Board role to that member account
if that member is later removed from board positions and no other board positions remain assigned, Clubistry removes the system Board role from the member account

Board positions and the Board role

Board positions and roles are not the same thing.

Board Positions are the offices or positions you define here, such as President or Treasurer.
Board is a separate built-in system role used for access control.
Assigning a member to a board position automatically gives that member the Board role.
If that member no longer has any board positions assigned, Clubistry removes the Board role from the member account.

Permanent Email

Use Permanent Email for a club-owned email address that should stay with the position.

Example:

[email protected]

Helpful detail:

if Permanent Email is filled in, Clubistry uses it before other email sources

Extra Info

Use Extra Info for optional content that should appear below the main contact details.

Helpful details:

HTML is allowed in this field
this is useful for profile links, office hours, or committee notes
this can appear in page sections that display board positions

Active

Use Active to control whether the position is included in board-related website displays.

Helpful detail:

inactive positions stay in the admin area, but they are not included when active board positions are pulled for display

Board Position Contact Information

If a position uses contact information that is different from the assigned member's profile, enter it in the Board Position Contact Information panel.

That panel includes:

Email
Phone
Country
Address
City
State
Postal Code

How contact details are chosen

When Clubistry displays board-position contact details, it uses a fallback order.

Email

Permanent Email
position Email
assigned member email, but only if that member allows email to appear on the board page

Phone

position Phone
assigned member phone, but only if that member allows phone to appear on the board page

Address

position address fields
assigned member address, but only if that member allows address to appear on the board page

Helpful details:

these checks use the member's board privacy settings
the relevant privacy fields are show_email_board, show_phone_board, and show_address_board
these are different from roster privacy settings

Ordering board positions

The Board Positions list supports drag-and-drop sorting.

Helpful details:

the saved order is stored in sort_order
active board positions are loaded in ascending order for board-related displays

Practical setup tips

Use clear, consistent titles.
Use a club-owned Permanent Email when you do not want the visible contact address to change with each new officer.
If a position is temporarily vacant and your page uses the Board of Directors Page section, you can leave Member blank and keep the position active so the position still appears.
If a position should be hidden for now, turn off Active.
Review member board privacy settings if expected contact details are missing.