Affordable club management and member registry tools
We're assembling the most-often sought features specific for clubs and organizations, to make your life easier and grow your membership.
Starting from
$
59
per month
FREE during BETA enrollment!
Clubistry is enrolling a small number of clubs for a closed beta.
Participating clubs get FREE access during the beta test, and significant discounts on subscription fees at launch time!
We’ve got every feature you need to build a website and keep your club running.
General Features
Number of Members
Members have an account in the system, can log in, update their contact info, and access restricted Member content.
Easy-to-use Interface
Features focused on making your primary tasks as easy as possible
Club Admin Community Access
Access the Club Admin & Leader Community, and join other club admins on the journey to have fun running your club.
Custom Domain Name
Bring your own domain (e.g.,
our-great-club.com). By default, all clubs get a unique Clubistry subdomain (e.g., ourclub.clubistry.com).Membership Management
Membership Types
Set up Membership Types to cover all your offered memberships. Your Membership Types can be monthly or annual, and renew on a calendar or anniversary basis. Set the dues and fees for each Membership Type, plus custom messaging for the member dashboard during renewal periods.
Online Membership Applications
Create online applications for each membership type your club offers. Applications can be reviewed by the appropriate people within your club, and processed/approved by an assigned Application Manager after your club's own review/voting process is completed. On approval, applicants are moved seamlessly and quickly into the member list.
Import Members
Your current membership can be quickly imported into the Clubistry system. No need to add each user individually.
Custom Member Profile Fields
Admins will be able to add custom fields to the member profile records, to improve their usefulness for the club. Track whatever information your club needs to track. Additionally, these fields can optionally be included for applications, profiles, membership imports, the roster, and member reports.
Member Portal
Content intended for Members only can be placed behind the login, where the public can't access it. Safely provide the roster, special messages, and other sensitive information to only members. Members can also log in and update their own profile/contact information as needed.
Up To Date Membership Roster with Export
The membership roster is kept updated based on member profile data. Manual updating can still be done by the User Manager when needed. Admins can pull a Member Report any time to provide mailing lists or other reporting.
Downloadable Roster
Members will be able to download the member roster in CSV format, which can be opened in Excel or other spreadsheet applications. The downloadable roster will contain the same information as the online roster.
Offline Applications in the Online System
Applications Managers will be able to take offline applications and set them up in the online application system. They'll manually enter the fields that map to the member profile, and then be able to upload a PDF of the offline application. This allows for offline applications to be processed alongside online applications, both during the review process and the approval process.
Attachments to Applications
Applications Managers can upload attachments (sponsor letters, etc) to applications in the system, so that any accompanying documentation needed by reviewers is available.
Committees, Programs & Groups
See who is serving on committees, or which members are participating in special programs (like education or mentoring programs, where members volunteer to be available to the public). Promote programs and committees to the membership, and allow special content access for participants using Roles/Permissions.
Dues & Renewals
Online Application Payments
Using Custom Forms, new applicants can make their application fees online, according to your club's requirements for initial dues (amount, pro-rating, any application fees, etc).
Requires the club to have a Stripe account.
Requires the club to have a Stripe account.
Online Renewal Payments
Clubs can set up Stripe integration and accept dues payments through the club website. Members paying online are processed/renewed automatically.
Offline Renewals in the Online System
Offline renewals (members paying by check, paypal, or other means) can be processed within the Clubistry system, by an Admin or User Manager.
Lapsed Members
Members who do not make a dues payment can be lapsed automatically, or manually, depending on your club's preferences.
Setup Wizard
A wizard to step an Admin through setting up information about the club's available memberships and to set up the payment portal (will require a Stripe account). Set your currency, membership period (annual, monthly, etc), renewal period, and any grace period. Set the dues price, plus any fees (late fees, online payment convenience fees) that might apply to each membership type.
Renewal Communications
Members who have opted in for electronic communications can be sent emails when renewal period begins, at the end of renewal period and grace period (if applicable), and reminders can be sent out at any time. Additionally, all members who log into the website will see their renewal status and be prompted to renew.
E-Commerce
Store for Merchandise, Events, Etc.
Full e-commerce for your club. In addition to dues and donations, you'll be able to sell club merchandise, take payments for events, etc. A Store page showing products organized by category, the ability to show a single category on any page, shopping cart, and inventory management.
Requires the club to have a Stripe account.
Requires the club to have a Stripe account.
Membership Renewal Payments
Allow members to pay dues by credit card through the website.
Requires the club to have a Stripe account.
Requires the club to have a Stripe account.
Membership Application Payments
Set up a Custom Form with a Payment Option, and applicants can pay their application fees on the website.
Requires the club to have a Stripe account.
Requires the club to have a Stripe account.
Donations
Set up a custom Custom Form with a Payment Option, and applicants can make donations on the website.
Requires the club to have a Stripe account.
Requires the club to have a Stripe account.
Roles & Permissions
System Roles
Clubistry comes with a number of system roles already in place — Admin, Content Manager, User Manager, Applications Manager, Member and Board. For administration, Roles are used to restrict access to various management tasks to only those who need it to perform those tasks.
Membership Type Roles
Each membership type will have an accompanying role. These can be used to allow restricted access to content when necessary.
Content Access Restriction
An area for Members Only is automatically added to each site, as is an area for Board Only access. If you need to restrict some content to only a specific group of people, simply create a new role, assign the people that role, and set the view permissions on the pages to that role.
Website Content Management
Build Website Pages
The most commonly needed pages will already be in place, but you can move them around, create additional pages your club needs, and turn any pages off at any time.
News
Create news stories for your website. Teasers can be displayed on any page, filtered by category if desired.
Events Listing
List upcoming events. Teasers can be shown on any page.
Event registration is not included at this time, only event listing.
Event registration is not included at this time, only event listing.
Photo Albums
Create photo albums for any page. Display options include a thumbnail grid (click to view larger image) or a slideshow.
Document Library
Upload, organize, and update documents. The Document Library will allow for the use of permalinks, so that documents can be updated, while maintaining the same direct URL so links don't get broken. Permissions are available so that when needed documents are available only to specific roles.
Custom Forms & Data
Admins can create custom forms and surveys for the public or for members. Forms can be added to any page. Custom Forms come with a Payment Option, so you can include a simple payment interface with a form, so you can set up an event registration and take online payments for the event as well. New - full reporting of the collected data is now available.
Frequently Asked Questions (FAQs)
Easily set up FAQs in multiple categories for the site. One or more categories of FAQs can be added to any page.
Promo Blocks
Help drive traffic to content that's important to your club with promo blocks. Two styles available, and they can be placed on any page.
Search Engine Optimization (SEO)
Quickly add the basic, but critical, SEO and social media elements to each page of your website, including page title, meta description, search engine friendly page address, and social media image. Clubistry also provides tips and suggestions for the best ways to curate your site content and help your site rank better with search engines. And coming soon, additional schema data will be incorporated into your websites to provide more SEO support.
Analytics Support
Whichever website analytics tools you want to use, Clubistry provides an easy to use method for adding the code snippets you need to your site, right in the global site settings.
Events Registration
Setup one-time or recurring events. This could be used for many purposes, including educational seminars, online webinars, gallery shows, and even classes. Allow members or the public to register and pay for events.
Media Library
Improvements to the Media Library, including folder organization and using existing images.
Site Search
Allow users to search the site for specific content, including pages, news, events, and documents.
Design & Layout
Templated Layouts
One of Clubistry's goals is to provide clubs the ability to have a good looking website without having to hire a professional website designer. We strive to offer you flexible design options for how your pages are set up, while making sure the Content Managers don't struggle with the design and layout.
Global Design Options
Upload your own club logo. Set primary and secondary color ranges for use on the site. Recently added features include header design options, footer and navigation colors, new color options for content sections, and more.
Font Options
Clubistry brings you the ability to choose from among curated font set options for your site. These are fonts that work well for websites, and which pair well together. You won't have to worry about someone using an unlicensed font on your site, or something that doesn't work well for screen use.
Content Blocks
Add one or more content sections to each page. You can go as simple as one content section where you enter the content with a text editor. Or you can build long landing pages with multiple sections on them, including any of the content block types — simple text content, hero images or videos, photo albums, news or events teasers, FAQs, promo blocks, or custom HTML. New color settings for most section types, with others soon to come.
More Content Templates
Clubistry will continue adding additional content template types, allowing you even more options for how your site looks.
Global Layout Options
Clubistry will be adding design options for global site elements, including the header, footer, and navigation. As always, the design options you choose will show up on your site using the colors you've already chosen for your site.
Administration
Clubistry Account Management
Site Owner(s) can log into the Clubistry website to manage the club's account. Multiple managers allowed...encouraged, even!
Currency Localization
Is your club outside of the United States? Clubistry now supports other currencies for your website. (In the short term, please contact us to update this setting for your site.)
Admin Portal
Assigned Administrators can log into the Admin Portal to manage site settings, page content, media, members, and other content management.
Best Practices
Clubistry is working on providing articles and conversations about website best practices, with information on usability and accessibility.
Videos
Sometimes a video walk-through is easier than trying to read a typed description of how to do something. Video tutorials of some of the more complex tasks in Clubistry can help you master things quickly.
Club Admins Discussion/Help
A way to ask questions of other admins working with Clubistry. Share ideas and see how other clubs are using Clubistry to manage their clubs.
Support
Email Support
Get help from Clubistry staff via email
Phone Suport
Get help from Clubistry staff via phone during business hours (8a - 5p CT)
Starting from
$
59
per month
Join the BETA for FREE!
Become a part of the Clubistry community and help build the club management software you’ve always wanted.